Asset Log V1.02
| Product Code: |
AL001 |
| For Microsoft Access: |
Versions 2000/XP |
| Operating System: |
As required for the relevant Microsoft
Access version |
Overview
Asset Log is an Access database developed for
tracking assets, maintaining a history of asset
movement, associated costs, depreciation and so on. In
addition, asset movement scheduling is included to help
with the managing of regular asset maintenance,
pre-booking movements, asset loan etc.
The Asset Log can record all sorts of relevant details for you.
Obviously, a complete description of the asset, including
a photograph, but also costs associated with movement,
and other costs such as repair or inspection costs, and
depreciation.
Movements can be flagged for return by a specific
date and an automatic reminder set so you can follow-up
those items due or overdue.
Similarly, asset movements can be scheduled far in
advance, and with the powerful recurrence options,
scheduled for repeated movements for cases such as
regular maintenance checks. Scheduled movements can also
be used for pre-booking of assets to ensure they are
available when required.
There is a comprehensive set of reports, including
reports for listing and summarising assets, costs and
depreciation, and managing follow-up calls on movements,
assets overdue for return, scheduled movements due and
much more.
Reports can be customised with filter forms that
allow you to decide what data is selected.
Asset Log can also be installed on a network for
multiple users.
Features
SCREEN SHOTS: Click on
the camera icon 
to view a detailed screen shot of the relevant area.
-
Record full details of all assets, including -
- a full set of descriptive fields (category, type, unique number,
title, accessories, etc)
- who manufactured it, the manufacturers identification details
and all the manufacturers own details
- where you acquired it, how much for
-
Record an image of any asset by linking to graphics files of
just about any type.
-
Record a complete history of movement for each asset.
-
Schedule movement of assets, for things like maintenance or
items on loan.
-
Scheduling recurrence options are powerful, providing ample
options to suit your needs
-
Set reminders for scheduled movements and movement follow-ups.
As scheduled movements or follow-ups become due you can deal with them
immediately or 'snooze' the item to a more suitable time.
-
Record all costs associated with assets. Costs can be further
associated with an individual movement. You can work with costs
specific to an asset only, or as a general ledger of costs.
-
Record a history of depreciation.
-
Record full details
on all contacts such as manufacturers, suppliers, repairers,
inspectors and so on. You define what category and type these
entries fall into, without limit. Details include name, company
number, contact details, phone, fax, email, actual and postal addresses
etc.
-
Record full details of employees, with similar details.
-
Record full details of all locations where assets may be
located or stored. Specify selected locations as default storage
areas.
- Record a veritable storehouse of notes against most areas of data
entry.
- Most fields in the database are optional. You enter only what you
need to.
- A brilliant Find facility that allows you to search for any
asset on most fields, or combination of fields, in the database.
- A
comprehensive set of pre-defined reports.
-
Reports include asset listing by location, category and type, cost
listing and summary, depreciation summary, movement history, assets
due or overdue for return, assets to follow-up, scheduled movement
becoming due or overdue etc.
- All
lookup lists, such as categories, types, movement types etc., can
be edited without limit, even while working with other records.
Most lists can have a default selection defined so when creating new
records, properties are automatically populated.
- Simplicity. Familiar Windows environment and feature set.
- Uncluttered and intuitive interface.
- Work via the mouse or keyboard through many shortcut keys.
- Can be installed on a network for multiple users.
Important
Please make note that this Access application is
supplied as an MDE file and is thus NOT editable in
design mode. You cannot make design changes to objects such as
forms, reports etc. If required, we can provide a
service to customise the application to your needs. Do
not purchase this application if you intended to make
modifications yourself.
If you are interested in purchasing the source code
to this application so you can make modifications then please contact
us with details to obtain a purchase price.
Installation
Installation is very simple. The file you download is
a self extracting ZIP file, hence its extension EXE
instead of ZIP. You don't need WinZip. Inside the file
are two installation files. You will need to run both
these to install the database components and then the
application.
I suggest you read these instructions first and then follow
the steps.
 |
|
| 1. |
Extract the 2 files, AssetLogSetup.exe
and AsssetLogSetupDB.exe ,from
the self extracting file you downloaded, to a
temporary location of your choice. |
| WHY
2 INSTALL FILES? |
| Because the
product can be used by multiple users on a
network, it is common to install the data files
(e.g. AssetLogData.mdb), the ones that
contain all your valuable data, only once on a
server which is accessible to all users. Hence
the separate install file AssetLogSetupDB.exe.
You will always want to backup your data files.
As mentioned, they contain all your valuable
data.
Of course, if you are installing on a single
machine, then you can accept the default
location for the data files. Just remember to
always backup your data.
However, the interface file (AssetLogApp.mde),
and other related files, should be installed on
each workstation and thus may require multiple
installations. The file AssetLogSetup.exe
can be used to install the interface to multiple
workstations. |
|
|
| 2. |
Run the file AssetLogSetupDB.exe and
follow the prompts to install the database
components. If you wish you can change the install
options for a multi-user environment, but for single
users we recommend you accept the defaults. |
| IMPORTANT |
| If
you change the default install location, for
example to put it on your server, make note of
where the file AssetLogData.mdb is
installed. You will need this information in
step 6. |
|
|
| 3. |
Run the file AssetLogSetup.exe and
follow the prompts to install the application. If
you wish you can change the install options but we
recommend you accept the defaults. |
| 4. |
To run Asset Log, use either the shortcut
that has been added to you desktop, or the one in
the Asken > Asset Log group in your Programs
area. |
| 5. |
You will need to log in to the database. Login in as USER, no password. |
| 6. |
For new installations and upgrades you will need
to register the product. A dialog will appear
requesting a Product Code. You can get a Product Key
easily online, or by email or fax. Enter your Product
Key to continue. |
| YOU
DON'T NEED THE PRODUCT KEY IMMEDIATELY |
| You don't need
the Product Key to complete the
installation. You have 5 uses before the Product
Key is absolutely required. During installation
you have the option to Register Later.
This is so people who have downloaded the sample
for evaluation can properly use the product, and
if you have purchased the product you are not
hindered in getting on with things. You can
worry about the Product Key later. |
|
|
| 7. |
The first time you run Asset Log it will ask where
the data file AssetLogData.mdb is.
This is the one installed in step 2 above. The
default location is C:\Program Files\Asken\Asset
Log\Data\AssetLogData.mdb. You need to locate
and select the file then click on the Open
button. The application will now connect to the data
file and you are done. |
| 8. |
Enjoy. |
|
